Unsanctioned Intelligence: Mitigating the Risks of ‘Shadow AI’ and Proprietary Data Leaks in the Remote Workforce

The high implementation of remote working models has only increased the pace of using artificial intelligence tools by employees to improve their productivity, automate routine tasks, and aid in decision-making. Non-committal application of AI tools, or Shadow AI, has, however, become a major organizational risk, especially when the processed information is sensitive, proprietary, or controlled and not handled in line with the existing organizational policies. The current mitigation is based on fairly flat policies, manual checks, or limited monitoring systems, which cannot provide real-time awareness, dynamic risk response, or gated controls within the dynamic remote workforce. To minimize the leaking of proprietary data, this study suggests a single framework of Shadow AI risk mitigation to detect, evaluate, and control unsanctioned AI utilisation. The architecture incorporates automated scoring of risks, policy-sensitive enforcement, risk uncertainty estimation, and governance-driven adaptation as a way of balancing security, usability, and operational efficiency. Experimental results based on synthetic enterprise data (20,000 activity records) and real-world organizational analytics (7,500 interaction records) show that it can detect jobs with an accuracy of 91.6, reduce high-risk Shadow AI interactions by a factor of 62.6 and reduce policy violations by half, using less than 16% computation overhead. The suggested solution offers a scaling- and governance-based solution to securing the use of AI solutions in distributed working scenarios.

@article{Assiri2026,
  title     = {Unsanctioned Intelligence: Mitigating the Risks of ‘Shadow AI’ and Proprietary Data Leaks in the Remote Workforce},
  journal   = {International Journal of Advanced Computer Science and Applications},
  volume    = {17},
  number    = {7},
  year      = {2026},
  publisher = {The Science and Information Organization},
  author    = {Adel Saad Assiri},
  doi       = {10.14569/IJACSA.2026.0170751},
  url       = {https://doi.org/10.14569/IJACSA.2026.0170751}
}